AI Voice Receptionists
Answer every inbound call, capture booked-job details, and escalate no-cooling emergencies without adding front-desk headcount.
AI automation for HVAC teams
HVACRelay helps your team capture emergency no-cooling calls, maintenance requests, and after-hours demand while reducing missed opportunities and keeping dispatch intake moving.
Built to work alongside your office and dispatch team.
Or you can email us by clicking here.
Contact us to discuss your exact requirements and go live within days.
Services
Answer every inbound call, capture booked-job details, and escalate no-cooling emergencies without adding front-desk headcount.
Connect your CRM, dispatch board, and messaging tools so maintenance calls and urgent requests route automatically with clean handoff.
Train responses around your maintenance plans, service area, after-hours dispatch triage rules, and emergency policies.
Pricing
Setup is billed separately and scoped around the integrations your HVAC business needs.
Starter Coverage
$299/mo
Growth Coverage
$499/mo
Custom High Volume
Custom quote
Or you can email us by clicking here.
Process
Discovery
We map your call flow, dispatch process, and integrations.
Build
We configure your HVAC voice receptionist and automation logic.
Launch
We deploy with minimal disruption to your current operations.
Optimize
We monitor performance and refine prompts/workflows over time.
Why HVACRelay
Capture no-cooling emergencies and after-hours calls instead of losing urgent work to voicemail.
Get to production quickly with focused scope and HVAC-tailored conversational flows.
Escalate priority dispatch issues to your team with clean notes, call context, and urgency level.
Call us to launch your AI receptionist with a setup tailored to your tools.
Or you can email us by clicking here.
FAQ
Most teams launch an initial call flow in days, then add deeper routing and automation in phases based on your stack and goals.
No. We handle setup, voice flow configuration, and implementation support so your dispatch and office team can stay focused on daily operations.
No. HVACRelay handles repetitive call volume and qualification, then routes qualified jobs or urgent situations to your team with context.
Setup is separate from monthly plans and depends on integrations such as CRM, dispatch, and messaging tools.
Yes. We design implementations with data protection in mind, minimize unnecessary data collection, and connect only the systems needed for your workflow.
In most cases, yes. HVACRelay is built to connect with common HVAC CRMs, dispatch systems, and messaging tools so lead handoff stays smooth.
We provide post-launch monitoring and optimization support to refine prompts, routing logic, and handoff quality as your call patterns evolve.
Yes. You can move to a higher monthly tier as call volume grows.